Free wedding planner template
Free Wedding Planner Invoice Template
Invoice your wedding clients with pre-loaded line items for planning packages, venue scouting, design, and day-of coordination. Edit anything, preview, then save as PDF — all in your browser.
Ready to export or send.
Price your wedding services
Set profitable planning packages and service pricing.
Profit Margin Calculator
Calculate profit, margin percentage, and pricing health from cost and revenue.
Markup Calculator
Calculate selling price, markup, profit, and margin from cost.
Selling Price Calculator
Calculate selling price from cost and target profit margin.
Wedding Planning Business Benchmarks
Key metrics
- Average rate: $1,500–$10,000/event; 10–20% of total wedding budget
- Common services: full planning, partial planning, day-of coordination, vendor management, design & styling
- Payment terms: 25% retainer to book; milestone payments; balance 30 days before wedding
Typical invoice line items
- • planning package
- • venue scouting
- • vendor coordination
- • design & styling
- • day-of coordination
- • travel & expenses
How to use this template
- 1Enter planning company name, lead planner, and contact details
- 2Specify wedding date, venue, and package selected
- 3Break down payments by milestone (retainer, design, final)
- 4Include travel, vendor meals, and any reimbursable expenses
- 5Reference the planning contract and cancellation policy
Frequently asked questions
Is this wedding planner invoice template free?+
Yes. No sign-up, no watermark, no limits. Built for wedding planners, event coordinators, and bridal consultants.
What services are pre-loaded?+
The template includes full planning package, venue scouting, design & styling, and day-of coordination. Customize for any service package.
How do I structure milestone payments?+
Use separate line items for each milestone payment. Standard structure: 25% retainer to book, 50% at design completion, and 25% due 30 days before the wedding.
Should I include travel expenses?+
Yes. Add travel, vendor meals, and any reimbursable expenses as separate line items. Attach receipts for transparency.
How do I handle the retainer?+
Add the retainer as a separate line item and note the remaining balance. Reference the planning contract and cancellation policy in the invoice terms.