Invoice template

Trucking Invoice Template

Professional trucking invoice template pre-loaded with freight charges, per-mile fees, fuel surcharges, and loading costs. Adjust quantities and rates, add or remove items, and download your invoice as a PDF.

Invoice status

Ready to export or send.

100%

Invoice details

Invoice numberIssue dateDue date

From (you)

Business nameEmailAddress

To (client)

Client nameEmailAddress

Line items

DescriptionQtyRate ($)

Tax & notes

Tax rate (%)Payment terms

Notes

Your Business Name [email protected] 123 Main St, Suite 100, New York, NY 10001

TRUCKING INVOICE

INV-001

Bill to

Client Name [email protected] 456 Park Ave, Floor 3, New York, NY 10022

Issue date

2026-07-26

Due date

2026-08-25

Payment terms

Net 30

Description	Qty	Rate	Amount
Freight charge (full truckload)	1	$1,200.00	$1,200.00
Mileage fee (per mile)	450	$1.85	$832.50
Fuel surcharge	1	$185.00	$185.00
Loading & unloading	1	$150.00	$150.00

Subtotal$2,367.50

Total$2,367.50

Notes

Thank you for your business!

Export note

Use Print / Save PDF after the invoice is complete. The exported document hides editing controls automatically.

Tips for trucking invoices

DOT/MC numbers — Include your USDOT number and MC authority on every invoice for regulatory compliance and professional credibility.
Detention charges — If a shipper or receiver causes delays beyond your free time, charge detention fees. Add them as a separate line item.
Accessorial charges — Liftgate service, inside delivery, hazmat fees, and tarping are all billable accessorial charges. List them individually.
Fuel surcharge formula — Base your fuel surcharge on the DOE/EIA weekly fuel index. Most contracts specify the formula in the rate agreement.

Trucking & Freight Business Benchmarks

Key metrics

Average rate: $1.50–$3.50/mile
Common services: freight hauling, local delivery, long-haul transport, specialized freight
Payment terms: Net 30 for most freight carriers

Typical invoice line items

• per-mile charges
• fuel surcharge
• loading/unloading
• detention fees
• accessorial charges

See full industry benchmarks →

How to use this template

1Fill in your company name, USDOT number, and MC authority
2Add freight charges — per-mile or flat rate
3Include fuel surcharge based on current DOE index
4Add accessorial charges (liftgate, inside delivery, etc.)
5Export as PDF and email to the broker or shipper

Frequently asked questions

Is this trucking invoice template free?

Yes. No sign-up, no watermark, no limits. Use it for freight, hauling, and logistics services of all sizes.

What charges are pre-loaded?

The template includes full truckload freight charge, per-mile fee, fuel surcharge, and loading/unloading. Adjust for partial loads, LTL, or specialized hauling.

How do I handle fuel surcharges?

Fuel surcharges are typically calculated as a percentage of the linehaul rate or a flat fee based on current diesel prices. Update the amount based on your contract terms.