Free photography template
Free Photography Invoice Template
Invoice your photography clients with pre-loaded line items for session fees, editing, prints, and travel. Edit, preview, and save as PDF.
Ready to export or send.
Set your photography rates
Use these calculators to find your profitable hourly and project rates before invoicing.
Freelance Rate Calculator
Calculate your freelance hourly rate from income goals and billable hours.
Project Rate Calculator
Price a freelance project from estimated hours, rate, and risk buffer.
Profit Margin Calculator
Calculate profit, margin percentage, and pricing health from cost and revenue.
Photography Business Benchmarks
Key metrics
- Average rate: $100–$300/hr
- Common services: portraits, events, commercial shoots, product photography, editing
- Payment terms: 50% deposit upfront, balance due on delivery
Typical invoice line items
- • shooting hours
- • editing/post-production
- • prints/albums
- • licensing fees
- • travel expenses
How to use this template
- 1Fill in your business name and client details
- 2Add line items — separate shooting hours from editing time
- 3Include licensing terms for image usage
- 4Add a deposit line item (50% upfront is standard)
- 5Export as PDF for the client
Frequently asked questions
Is this photography invoice template free?+
Yes. No sign-up, no watermark, no limits. Built for wedding, portrait, and event photographers.
What photography services are pre-loaded?+
Session fee, editing hours, prints, and travel. Customize to match your packages — add albums, digital files, or retouching.
Can I bill for half-day and full-day sessions?+
Yes. Edit the session fee line item or add separate rows for half-day and full-day rates.
How do I add print product options?+
Add line items for each print size and finish (e.g., '8x10 glossy', '16x20 canvas'). Set the quantity to the number of prints ordered.