Invoice template
Personal Trainer Invoice Template
Professional personal trainer invoice template pre-loaded with training sessions, nutrition plans, assessments, and online coaching. Adjust quantities and rates, add or remove items, and download your invoice as a PDF.
Ready to export or send.
Tips for fitness invoices
- Package pricing — Offer bundled session packages at a discount (e.g. 10 sessions for $550 vs $65 each). List the package as a single line for simplicity.
- Recurring billing — For ongoing coaching clients, set up a predictable monthly invoice. Include the same base items each month with adjustments for extras.
- Session tracking — Attach a session log or note remaining sessions in the invoice description so clients can track their usage.
- Online vs in-person — If you offer both, create separate line items or separate invoices for online coaching vs in-person training.
Personal Training & Fitness Business Benchmarks
Key metrics
- Average rate: $50–$120/session
- Common services: one-on-one training, group sessions, nutrition coaching, online coaching, assessments
- Payment terms: Prepaid packages or due on receipt per session
Typical invoice line items
- • training sessions
- • package deals
- • nutrition plans
- • assessment fees
- • cancellation fees
How to use this template
- 1Fill in your business name and client details
- 2Add sessions — list each training session or package
- 3Include nutrition coaching or assessment fees if applicable
- 4Note cancellation policy on the invoice
- 5Export as PDF or email the receipt
Frequently asked questions
Is this personal trainer invoice template free?
Yes. No sign-up, no watermark, no limits. Use it for in-person and online training businesses.
What services are pre-loaded?
The template includes one-on-one sessions, nutrition planning, fitness assessment, and monthly online coaching. Add or remove items for your specific offerings.
Can I bill for session packages?
Yes. Create a package as a single line item (e.g. '10-session package') with the package price, rather than listing each session individually.
How do I handle monthly recurring billing?
For monthly coaching clients, use the online coaching line item as a recurring monthly charge. Generate a new invoice each billing cycle.
Should I include cancellation policy on the invoice?
Yes. Add your cancellation and refund policy in the invoice notes or terms. Many trainers require 24-hour notice for session cancellations.
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