Free painting template
Free Painting Invoice Template
Invoice your painting clients with pre-loaded line items for paint, labor, prep, and supplies. Edit anything, preview, then save as PDF — all in your browser.
Ready to export or send.
Price your painting services
Calculate profitable per-square-foot and hourly rates.
Profit Margin Calculator
Calculate profit, margin percentage, and pricing health from cost and revenue.
Break Even Calculator
Find how many units or sales dollars you need to cover costs.
Selling Price Calculator
Calculate selling price from cost and target profit margin.
Painting Business Benchmarks
Key metrics
- Average rate: $2–$6/sq ft interior; $2–$4.50/sq ft exterior
- Common services: interior painting, exterior painting, cabinet refinishing, drywall repair, deck staining
- Payment terms: 30% deposit to schedule; balance on completion; Net 15 for commercial
Typical invoice line items
- • paint & primer
- • labor hours
- • surface prep & repair
- • trim & detail work
- • equipment & supplies
- • travel charge
How to use this template
- 1Enter painting company name, contractor license, and contact details
- 2Break down by room or area with square footage and paint type
- 3Separate prep work and repairs from painting labor
- 4Include paint color codes and sheen for each area
- 5Add warranty terms (typically 2-5 years on labor)
Frequently asked questions
Is this painting invoice template free?+
Yes. No sign-up, no watermark, no limits. Built for residential and commercial painting contractors.
What items are pre-loaded?+
The template includes paint per sq ft, labor hours, drywall repair, and supplies. Customize for any painting project.
Can I break down by room?+
Yes. Add separate line items for each room or area with square footage, paint type, and sheen. This helps clients understand the scope of work.
How do I handle the deposit?+
Add a deposit paid line item. Standard is 30% deposit to schedule with the balance due on completion. Note the deposit in the invoice terms.
Should I include paint color codes?+
Yes. Add color names, codes, and sheen in the line item description. This creates a record for future touch-ups and shows attention to detail.