Free auto repair template
Free Auto Repair Invoice Template
Invoice your customers with pre-loaded line items for diagnostics, labor, parts, and shop supplies. Edit anything, preview, then save as PDF — all in your browser.
Ready to export or send.
Price your repair services
Set profitable labor rates and parts markups before invoicing customers.
Profit Margin Calculator
Calculate profit, margin percentage, and pricing health from cost and revenue.
Markup Calculator
Calculate selling price, markup, profit, and margin from cost.
Break Even Calculator
Find how many units or sales dollars you need to cover costs.
Auto Repair Business Benchmarks
Key metrics
- Average rate: $80–$150/hr labor; parts at retail markup
- Common services: diagnostics, engine repair, brake service, transmission work, routine maintenance
- Payment terms: Due on completion; Net 15 for fleet/commercial accounts
Typical invoice line items
- • diagnostic fee
- • labor hours
- • parts & materials
- • shop supplies
- • environmental fee
- • towing
How to use this template
- 1Fill in shop name, mechanic name, and license number
- 2List each repair with labor hours, labor rate, and parts cost
- 3Include diagnostic fee if applicable (may be waived with repair)
- 4Add shop supplies, environmental fees, and towing charges
- 5Note warranty terms (e.g., 12-month/12,000-mile on parts and labor)
Frequently asked questions
Is this auto repair invoice template free?+
Yes. No sign-up, no watermark, no limits. Built for independent shops, dealerships, and mobile mechanics.
What items are pre-loaded?+
The template includes diagnostic fee, labor hours, parts, and shop supplies. Customize for any repair type.
Can I include warranty terms?+
Yes. Add warranty terms in the invoice notes. Standard is 12-month/12,000-mile on parts and labor. Note any manufacturer warranties separately.
How do I handle fleet accounts?+
Use Net 15 payment terms for fleet and commercial accounts. Include the vehicle VIN, mileage, and PO number on each invoice.
What about diagnostic fees?+
List diagnostic fees separately. Many shops waive the diagnostic fee if the customer approves the repair. Note this policy in your invoice terms.